As soon as the clock strikes 9 there is frenzy around the office lobby and the parking lot. Everybody rushes towards the scanner or their workstations to establish their physical presence (although mentally they would rather be still in bed).
In this race some people are left behind, as they do not set their alarm 10 minutes earlier, or choose to remain in bed nevertheless.
Employees who walk in late or take sick and casual leaks one too many, set precedence for other employees. This cultivates bad culture in the organization. If it is left untreated may even lead to company losses. According to Bureau of Labor Statistic 2.8 million people missed work in 2017. You can reduce this number by having good policies in place.
Employees need to be made educated regarded your company’s policies pertaiing to attendance, late, and leaves policies. They need to know what actions are penalized and which are rewarded by the organization. Effectively communicating the policies regarding procedure of time-off, unexpected absence, and late comers can clarify any misunderstanding that the employee has.
Strict rules give birth to negative emotions for the organization. Employees may not even use their legitimate leaves when sick or taking a lawful time-off. Rigid policies take away the freedom of choice and can prove to be counterproductive.
Review policies on a yearly basis, there may be a loophole making your policies ineffective. You need to determine the need of your organization, if your organization has ample amount of sick leaves but fails to provide vacation time. Then employees might call in sick when they plan a vacation.
A better approach will be to assess the company’s need and determine the required number of sick and vacation leaves. Your company can also introduce paid time-off, it includes all sick, vacation, and personal days. This gives employees the liberty to plan and make themselves productive for the organization.
Providing employees the ease of choosing most effective timing for their work ensures that they stick to the schedule they have created for themselves. Flex-hours ensure that the employees better manage their work and personal life and be productive in the long-run.
If an employee remains absent for a longer period (more than 3 consecutive days), then ask for documentation regarding their absence, such as a doctor’s note. This will keep a check and balance on employees and reduce the amount of unwarranted leaves.
A time-keeping system should be in place to maintain accurate record of time-in and time-out of an employee. The system should be free of error and should mitigate the chances of falsification of attendance record.
Creating and implementing policies for an organization can be difficult. DFRIHR can tailor custom solutions to all your Human Resource problems. We also provide human resource consultation and conflict resolution services to individuals and organizations. Call 1-877-803-3486 for expert advice.