Breaks play an essential role in increasing employee productivity, but when these breaks extend for long periods, it can cost your company time, money, and productivity.
A survey conducted with a sample size of 2,138 mangers and 3,022 full-time employees, indicated that 24 percent of employees spend at least an hour making personal calls, emails, and texts.
The top contender in time wasting activities were texting and phone call (50 percent), gossiping (42 percent), surfing the internet (39 percent), and social media use (38 percent).
This means that employees are using hours, on your payroll, to perform tasks that are not contributing to the company’s productivity. The best plan to limit wasted office hours is by developing and implementing a streamlined policy for internet, personal device, and office equipment usage.
Employees should know if a certain behavior is discouraged and should be reprimanded if the behavior persists.
Formulate a personal device and office equipment use policy; it should guide employees about usage etiquettes, security policy, access rights, and penalty of violating the policy.
You can hire a HR advisory service to develop and implement the plan for you. Document the policy and make employees read and sign the document to facilitate any disciplinary action in the future.
Your policy should represent your stance regarding device usage; it should be more focused on performance than prohibiting a behavior.
You can also take a case-by-case approach, if your star employee is text savvy, but is also producing remarkable results, their mobile usage should not be a concerning issue; whereas, if an underperforming employee is failing to provide results and is spending countless hours on anything but work, you need to bring this problem in notice.
Completely restricting the use of phones or internet can breed ill-feelings among employees; instead, cultivate the culture of smart and reasonable breaks.
Educate employees about ways to use time productively and how to schedule their day.
Once you have set boundaries for personal time and calls during a work day, get your employees on the same page so there is no room for confusion.
Get in touch with DFRI to develop and implement a cohesive policy for your workplace. All our policies are developed to promote strategic employee relations. We work with managers to tailor industry and business specific policies.